Oral translations

When planning an event for which interpretation is planned, the first and most important condition is to be aware of the ultimate goal you want to achieve, namely for the end users to receive quality information, to understand the meaning of everything said, to avoid deviations in the translation, embellishment of speech, and the like.
For lighter translations, such as transactions before a notary, business conversations, small presentations, it is important to have the materials for the event available in advance, to specify the details, participants, and specific requirements, if any.
For larger events such as conferences, seminars, presentations, it is a good idea to start preparations at least one month in advance so that you can achieve the ultimate goal: a strong and memorable event.

The first step in planning interpretation is to carefully analyze the audience – what guests will be present or need to be invited. Depending on this, the type of interpreters needed, with what training, with what language pairs, will be specified. This is where the decision is made whether to do consecutive or simultaneous interpretation.
Consecutive interpreting is interpreting with a wait. This is usually a cheaper option because it saves money on equipment, but the duration of the event increases, which tires the audience and the speaker more, and the interpretation itself is interrupted.
Simultaneous interpretation is the interpretation from a booth, where the interpreter speaks simultaneously with the lecturer, and the other participants listen to the interpretation through headphones. It should be taken into account the leading language of interpretation, the language pairs, if there are more than one, because all this is accompanied by the choice of equipment, installation location and, most importantly, budget.

Second step – choosing a hall.
Depending on the participants, you will need to choose an appropriate location and hall to hold the event. Transportation and accommodation of participants, translators, and equipment delivery always prove to be crucial in the final budget formation. Some hotels offer suitable rooms and equipment, but some do not have this option, and the worst case scenario is a lack of space to install the equipment, leading to the inability to perform a quality translation.

Third step – choosing a technique.
Once you have chosen the type of translation, location, and venue, you should choose a technology provider. Our advice is to choose only established names and providers, because otherwise the risk of the event failing is high. The level of service provided by the provider depends on whether you receive all the equipment on time, have it installed in advance, have it tested, and on the day of the event, have technical staff available to respond to any situations – equipment failure, sound settings, multimedia, and everything else.

Fourth step – selection of translators.
This is undoubtedly one of the most important steps, because the success of the event depends on the competence of the translators. TRANSLATORS.EU works only with established and experienced names in this industry, people with many years of experience, with thousands of hours of consecutive or simultaneous translations. This is the pen that usually commissioners want to optimize the budget, but in our opinion this is a gross mistake, because after significant funds have been spent on accommodation, halls, catering, equipment, unprepared translators can nullify all the efforts of the organizers. It is not uncommon for us to save events when the selected colleagues did not go to the agreed place on the relevant day, because they most likely overestimated themselves.

Step five – support materials for translators.
No matter how prepared translators are, they always need advance information on the topics, available presentations, names of speakers – everything that will help ensure the perfect translation process.